Which policy governs the use of printed marketing materials to share critical information?

Which policy governs the use of printed marketing materials to share critical information?

• A. Data retention policy
• B. Acceptable use policy
• C. A printed materials policy
• D. Information security policy

Answer: (C)

Printed materials that convey critical information need a policy that specifically governs their creation, approval, distribution, and disposal. A printed materials policy sets who may authorize what content can be printed, where and how it can be shared, and how sensitive information should be labeled and handled in print. It also covers the lifecycle of the materials—production, version control, storage, and secure disposal—so that important information isn’t accidentally leaked or outdated. This focus on the management of physical collateral makes it the best fit for governing how such information is shared. Data retention policy deals with how long data is kept and when it’s purged, not with how printed materials are produced or distributed. Acceptable use policy addresses the proper use of IT resources and networks, not the governance of printed marketing pieces. Information security policy is broad and covers protecting information across the organization, but it isn’t specifically about the rules for using printed materials to share critical information.

Printed materials that convey critical information need a policy that specifically governs their creation, approval, distribution, and disposal. A printed materials policy sets who may authorize what content can be printed, where and how it can be shared, and how sensitive information should be labeled and handled in print. It also covers the lifecycle of the materials—production, version control, storage, and secure disposal—so that important information isn’t accidentally leaked or outdated. This focus on the management of physical collateral makes it the best fit for governing how such information is shared.

Data retention policy deals with how long data is kept and when it’s purged, not with how printed materials are produced or distributed. Acceptable use policy addresses the proper use of IT resources and networks, not the governance of printed marketing pieces. Information security policy is broad and covers protecting information across the organization, but it isn’t specifically about the rules for using printed materials to share critical information.